Privacy Policy

Coastal Seal Mobile Notary & Signing Services

Effective Date: November 30, 2025

At Coastal Seal Mobile Notary & Signing Services (“we,” “our,” or “us”), your privacy matters. This Privacy Policy explains what information we collect, how we use it, how we protect it, and the choices available to you. This policy applies to all visitors of our website and clients who use our mobile notary or Remote Online Notary (RON) services.

1. Information We Collect

Information You Provide

We may collect:

Your name
Phone number
Email address
Physical address (for mobile notary appointments)
Identification details required for notarization
Documents submitted for notarization
Payment information processed securely through third-party payment systems
Any details you provide when contacting us or booking services

Information Collected Automatically

When you use our website, we may collect:

IP address
Browser type
Device information
Pages visited
Cookies and analytics data
This helps us improve website performance and the overall user experience.

RON-Specific Information

For Remote Online Notarization, and as required by Florida law, we may collect:

Audio/video recordings of your notarization session
Identity verification results
Electronic signatures
Device and geolocation information (as required by the RON platform)

RON records are securely stored by our approved provider (e.g., BlueNotary).

2. How We Use Your Information

We use your information to:

Schedule and complete mobile notary appointments
Conduct Remote Online Notary (RON) sessions
Verify identity for legal compliance
Maintain required notarial records
Communicate about appointments or questions
Improve website performance and customer experience
Comply with state and federal notarial laws

We never sell your information.

3. How We Share Your Information

We only share your information when necessary:

With state-approved RON platforms for identity verification and session recording
With payment processors when transactions occur
With legal authorities when required (e.g., subpoena, fraud investigation)

We do not sell or share your information with third-party marketers.

4. Data Security

We take reasonable security measures to protect your information, including:

Encrypted RON platforms
Password-protected devices
Secure storage of notarial records
Limited access to sensitive information
Adherence to Florida notarial record retention requirements

No online transmission is 100% secure, but we work to safeguard your information.

5. Cookies & Tracking

Our website may use cookies to:

Analyze site traffic
Improve functionality
Enhance user experience

You may control or disable cookies in your browser settings.

6. Your Rights

You may have the right to:

Access, update, or correct your personal information
Request deletion of personal data (excluding legally required notarial records)
Opt out of email communication
Request information on how your data is used or stored

Notarial records cannot be deleted until legally permitted.

7. Third-Party Links

Our website may contain links to third-party sites. We are not responsible for their content, practices, or policies.

8. Children’s Privacy

Our services and website are not intended for children under 13. We do not knowingly collect information from minors without parental consent.

9. Updates to This Policy

We may update this Privacy Policy from time to time. Any changes will appear on this page with a new “Effective Date.”

10. Contact Us

If you have questions about this Privacy Policy or need assistance, please contact:

Coastal Seal Mobile Notary & Signing Services

Owner: Stephanie Johnson**

Phone: 941-254-1662

Email: stephanie@coastalsalenotary.com

Website: www.coastalsealnotary.com